B.F. Saul Company

  • Administrative Assistant

    Bethesda, MD
    Job Category
  • Overview

    Assist the Chief Investment Officer with daily needs and engage with: client service; portfolio review; client and prospective client presentations; and general internal compliance procedures.  

    Duties & Responsibilities



    Duties will include, but are not limited to the following:

    • Responsible for ensuring accuracy of shadow (non-custody) portfolio database
    • Responsible for new account tracking, set up in database systems
    • Prepare initial review documentation
    • Primary responsibility for maintaining client records including trade advices and other pertinent documents
    • Assist with annual review process: track accounts requiring review, prepare review documents, track action items and ensure accounts are in compliance
    • Assist in quarterly Investment mailings
    • Responsible for client mailings
    • Assist in account performance reporting for both custody and non-custody accounts
    • Provide assistance with administrative client (not investment or portfolio) matters
    • Maintain files per compliance requirements
    • Administrative duties including but not limited to: daily/monthly reports, document printing, routine correspondence, copying, filing, greet clients and visitors, maintain client and investment files
    • Expense reports and travel arrangments
    • Special projects

    Qualifications & Skills


    • Superb organizational skills, ability to handle multiple tasks concurrently
    • Good communication skills; ability to interact with high net-worth individuals/families
    • Good interpersonal skills and flexibility; ability to work with other staff members in a team effort
    • Good math and writing skills
    • Ability to initiate and follow-through on projects
    • Proficiency with and experience using MS Word, Excel, PowerPoint and Outlook 



    • Some knowledge and experience with financial matters and investments preferred
    • 2-3 years administrative experience preferred 



    • Bachelor’s Degree



    Equal Opportunity Employer / Veterans / Disabled



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